Last Updated: September 29, 2025
MadWords (“we,” “our,” “us”) is a service operated by Zookaware LLC. We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share information when you use our website, services, and applications (collectively, the “Service”). By using MadWords, you consent to the practices described in this Privacy Policy.
1. Information We Collect
1.1 Information You Provide
- Account Information: Name, email address, billing details, and other information you provide when creating an account.
- Payment Information: Processed securely by our payment provider (Stripe). We do not store full credit card details.
- User Content: Text, prompts, and other materials you input into MadWords, as well as AI generated outputs.
1.2 Information We Collect Automatically
- Usage Data: Log files, IP addresses, browser type, operating system, pages viewed, and actions taken within the Service.
- Cookies & Tracking: We use cookies, pixels, and similar technologies to improve functionality, analyze performance, and deliver relevant content.
2. How We Use Your Information
We use collected information to:
- Provide, operate, and improve the Service.
- Process payments and manage subscriptions.
- Communicate with you, including account updates and promotional offers (where permitted).
- Personalize your experience and recommend features.
- Monitor usage, detect fraud, and enhance security.
- Comply with legal obligations.
3. AI Generated Content
When you use MadWords, your inputs (prompts) and outputs (AI generated text or images) may be stored temporarily for system performance, abuse prevention, and product improvement.
We do not claim ownership of the content you generate. However, you are solely responsible for ensuring your use of AI generated content complies with applicable laws, third party rights, and our Terms of Service.
4. Sharing of Information
We do not sell your personal information. We may share information only in the following cases:
- Service Providers / Subprocessors (see Section 12).
- Legal Compliance: When required by law, legal process, or government request.
- Business Transfers: If MadWords or Zookaware LLC is involved in a merger, acquisition, or sale of assets, your information may be transferred.
5. Data Retention
We retain personal information only as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. You may request deletion of your data at any time (see Section 7).
6. Data Security
We use industry standard technical, administrative, and organizational measures to protect your data against unauthorized access, loss, or misuse. However, no online service can guarantee absolute security.
7. Your Rights
Depending on your location, you may have the following rights under privacy laws (such as GDPR in the EU and CCPA/CPRA in California):
- Access the personal data we hold about you.
- Request correction, deletion, or restriction of your data.
- Object to or limit certain processing.
- Request a copy of your data in portable format.
- Opt out of marketing communications.
- Request that your data not be sold or shared with third parties for advertising.
To exercise your rights, contact us at support@madwords.ai.
8. Cookies & Tracking Technologies
We use cookies and similar technologies for authentication, session management, analytics, and marketing. You can control cookies through your browser settings, but disabling them may affect the functionality of the Service.
9. Do Not Track / Opt-Out Notices
MadWords does not currently respond to “Do Not Track” signals from browsers. However, users may opt out of certain tracking and targeted advertising by:
- Adjusting browser or device privacy settings.
- Managing cookie preferences.
- Contacting us directly at support@madwords.ai to opt out of promotional communications.
For California residents, you may exercise “Do Not Sell or Share My Personal Information” rights as provided under the CCPA/CPRA by contacting us.
10. International Users
If you access MadWords from outside the United States, please note that your data may be processed and stored in the United States or other countries where our service providers operate. By using the Service, you consent to this transfer.
11. Children’s Privacy
MadWords is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected such information, please contact us immediately.
12. Subprocessors
To operate the Service, MadWords uses trusted third party vendors (“subprocessors”) that may process personal data:
- Stripe – Payment processing
- DigitalOcean – Hosting infrastructure
- Amazon Web Services (AWS) – Cloud services and storage
- Auth0 – Authentication and identity management
- Twilio – Email and SMS communications
We require subprocessors to maintain appropriate security and privacy protections in line with applicable laws.
13. Data Processing Addendum (DPA)
For enterprise or EU/EEA users who require additional assurances under GDPR or other applicable data protection laws, MadWords (operated by Zookaware LLC) offers a Data Processing Addendum (DPA). The DPA governs the processing of personal data, outlines data protection obligations, and includes Standard Contractual Clauses (where applicable) to ensure lawful transfers of data outside the EEA.
Customers may request a copy of the DPA by contacting support@madwords.ai.
14. Breach Notification
In the event of a data breach that may compromise personal data, MadWords will:
- Promptly investigate the incident.
- Notify affected users and relevant authorities within legally required timeframes.
- Provide details about the breach, potential impacts, and steps taken to mitigate risk.
15. Changes to This Policy
We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or by posting an updated version on our website. Your continued use of MadWords after updates constitutes acceptance of the revised Privacy Policy.
16. Contact Us
If you have questions or requests related to this Privacy Policy, please contact us at:
support@madwords.ai
Zookaware LLC
66 W Flagler Ave Ste 900
Miami, FL 33130
17. Data Retention Schedule
To comply with legal and business requirements, MadWords follows the retention schedule below:
- Account Information (e.g., email, profile details): Retained for the life of the account and up to 12 months after cancellation, unless required longer by law.
- Billing & Payment Records: Retained for 7 years to comply with tax and accounting obligations.
- User Prompts & AI Outputs: Retained temporarily for system performance and abuse detection, then automatically deleted within 30 days.
- Support Communications (emails, tickets): Retained indefinitely to improve support quality and resolve disputes.
- Security Logs (IP, login activity): Retained for up to 12 months for fraud detection and system security.
- Backups: Encrypted backups may be retained for up to 90 days, after which they are securely deleted.
If you request deletion of your data, we will remove active records within 30 days and ensure backups are purged during the normal backup cycle.